The Corporation of the County of Northumberland
County Council Meeting
AGENDA

Wednesday, October 20, 2021 at 9:30 A.m. - 4:30 P.m.

555 Courthouse Road,

County Council Chambers

Cobourg, Ontario

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1.

Notices

1.a

Accessible Format:

If you require this information in an alternate format, please contact the Accessibility Coordinator at [e-mail] or 1-800-354-7050 ext 2327.

1.b

Meeting Format

Due to the ongoing Corona virus/COVID-19 pandemic, physical distancing protocols, and in the interests of public health and safety, this meeting will be conducted using Zoom conference technology for meeting participants (Council, County staff, media).

The public are invited to live-stream the meeting on YouTube: https://www.youtube.com/user/CountyNorthumberland

1.c

Estimated time of Adjournment 1:00 p.m.

2.

Call to Order

2.a

Territorial Land Acknowledgement

3.

Approval of the Agenda

3.a

Agenda dated October 20, 2021

• Recommended Motion

  "That the County Council Agenda for Wednesday, October 20, 2021 be approved."

4.

Declarations of Interest

5.

Presentations

N/A

6.

Adoption of Minutes

6.a

County Council Minutes of

• Recommended Motion

  "That the Minutes of the Special County Council Session held on September 29, 2021 be approved as distributed and the determinations contained therein be deemed those of Council."

7.

Business arising from the Minutes

7.a

Report 2021-169, CAO 'Hospital Funding Request - Revised'

Jennifer Moore

 

8.

Communications

N/A

9.

Determination of Items Requiring Separate Discussion

9.a

Community Health Committee

9.b

Corporate Support Committee

9.c

Economic Development, Tourism and Planning Committee

9.d

Finance & Audit Committee

9.e

Public Works Committee

9.f

Social Services Committee

9.g

Summary of Standing Committees' Recommendations to County Council, from October 4, 5, and 6, 2021 Meetings

• Attached document is a summary only.  Detailed recommendations are included within the Standing Committees' Minutes documents.

10.

Adoption of Items Not Requiring Separate Discussion

• Recommended Motion

  "That Council adopt all recommendations from the six Standing Committees, as contained within the Committees' Minutes (October 4, 5, 6, 2021 meetings), with the exception of any items noted which require separate discussion, and/or any items identified by Members which require separate discussion."

11.

Consideration of Items Requiring Separate Discussion

11.a

Finance and Audit Committee (Oct. 5, 2021) Report 2021-161 '2022 Budget Engagement Results'

Angie Turpin

• Recommended Motion

  "That County Council receive Report 2021-161 '2022 Budget Engagement Results' for information during consideration of the 2022 Budget; and 

  Further That Council authorize staff to request feedback from County stakeholders regarding how to optimize public input in future years." 

12.

Enactment By-laws

N/A

13.

New Business

13.a

Report 2021-168, Transportation, Waste and Facilities 'Ash Tree Felling - Tender Award'

Brooke Gillispie

• Recommended Motion

  “Whereas the Request for Quotation (RFQ) 21-38 was issued to retain a contractor for the 2021 felling and subsequent clearing of Ash trees along County road allowance within the Municipality of Trent Hills; and 
  Whereas two (2) proponents submitted bids in response to this RFQ; and
  Whereas the bid from 809592 Ontario Inc. o/a Parkside Landscaping & Contracting, in the amount of $236,730.00 (plus tax) is the lowest bid meeting all specifications; and
  Whereas the 2021 budgeted amount for felling and clearing is $201,333.00 and $30,000.00 for tree replacements; and 
  Whereas savings from the Emerald Ash Borer (EAB) program in previous years have been transferred to the Transportation Capital Reserve, in the amount of $161,000.00; 
  Be It Resolved That that County Council award RFQ 21-38 to 809592 Ontario Inc. o/a Parkside Landscaping & Contracting, for the felling and subsequent clearing of Ash trees along County road allowances within the Municipality of Trent Hills; and
  Further That County Council authorize the use of Transportation Capital Reserve funds as sourced from available EAB savings to cover the short fall."

14.

Proclamations

N/A

15.

Media Questions

16.

Closed Session

• Recommended Motion

  "That this Council proceed with the next portion of the meeting being closed to the public at ____ a.m./p.m.; and 

  Further That the meeting is closed to the public as permitted under the Municipal Act Section 239.(2c) in order to address matters pertaining to a potential property acquisition by the County, and Jennifer Moore, Lisa Horne, Rebecca Carman, Glenn Dees, Nancy MacDonald, and Maddison Ellis remain present; and

  Further That the meeting is closed to the public as permitted under the Municipal Act Section 239.(2b) in order to address matters pertaining to personal matters about an identifiable individual who is an employee of Northumberland County, and that Lisa Ainsworth, Nancy MacDonald, and Maddison Ellis remain present.”

   

   

  [ IF REQUIRED, FOR ANY BUSINESS HELD FOR DISCUSSION FROM ITEM 9 ]

  Further That the meeting is closed to the public as permitted under the Municipal Act Section 239.(_____) in order to address matters pertaining to _________________________, and that Jennifer Moore, ____Name(s)_____, Nancy MacDonald, and Maddison Ellis remain present."

16.a

Approval of the Closed Session Agenda

16.b

Declaration of Interest

16.c

Approval of Closed Session Council Minutes

16.d

Closed Standing Committee Minutes

16.e

Staff Reports / Presentations

1.

Potential Property Acquisition

2.

Matter regarding an Identifiable County Employee

17.

Motion to Rise and Results from Closed Session

• Recommended Motion

  "That this Council rise from Closed Session at _____ a.m./p.m.; and

  Further That the confidential resolution moved in Closed Session regarding a potential property acquisition by the County is hereby referred to Council for adoption; and

  Further That the confidential resolution moved in Closed Session regarding personal matters about an identifiable County employee is hereby referred to Council for adoption."

18.

Confirming By-law

18.a

A By-law to confirm the proceedings of a meeting of County Council held on October 20, 2021

• Recommended Motion

  "That By-law 30-2021 being a By-law to confirm the proceedings of a meeting of County Council held on October 20, 2021 be introduced, be deemed to be read a first, second and third time, be passed, signed and sealed."

19.

Adjournment

• Recommended Motion

  "That Council adjourn at ____ a.m./p.m."