The Corporation of the County of Northumberland
Corporate Support Committee
Agenda

Tuesday, June 03, 2025 at 2:00 P.m. - 4:00 P.m.

Council Chambers

555 Courthouse Road, Cobourg, ON K9A 5J6

Hybrid Meeting (In Person and Virtual)

Zoom Information

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1.

Notices

1.a

Accessible Format

If you require this information in an alternate format, please contact the Accessibility Coordinator at [email protected] or 1-800-354-7050 ext. 2327.

1.b

Meeting Format

This Committee meeting will be held using a hybrid meeting model. The public is invited to attend in-person in Council Chambers. Alternatively, the public may view the Committee meeting via live stream, join online, or join by phone using Zoom Conference technology. If you have any questions, please email [email protected].

• Attend in-person in Council Chambers, located at 555 Courthouse Road, Cobourg
• Watch a livestream by visiting Northumberland.ca/Council
• Join online using Zoom
• Join by phone using Zoom

2.

Call to Order

2.a

Territorial Land Acknowledgement

3.

Approval of the Agenda

• Recommended Motion:

  "That the agenda for the June 3, 2025 Corporate Support Committee be approved."

4.

Disclosures of Interest

5.

Delegations

6.

Business Arising from Last Meeting

7.

Communications

N/A

8.

Staff Reports

8.a

Report 2025-116, Communications 'Strengthening Indigenous Relations and Reconciliation'

Scott Berry, Communications Officer
Andrea Nicholson, HR/Accessibility Coordinator

• Recommended Motion:

  “That the Corporate Support Committee receive Report 2025-116 ‘Strengthening Indigenous Relations and Reconciliation’ for information; and

  Further That the Committee recommend that County Council receive this report for information.”

8.b

Report 2025-117, Information Technology 'Records and Information Management Policy and Records Retention By-law'

Kate Campbell, Director Communications & Information Technology
Tammi Kovacs, Information Management Coordinator

• Recommended Motion:

  “That the Corporate Support Committee, having considered Report 2025-117 ‘Records and Information Management Policy and Records Retention By-law’, recommend that County Council approve the Records and Information Management Policy; and 

  Further That the Committee recommends that County Council enact a by-law at the June 18, 2025 County Council meeting to update Northumberland County’s Records Retention and to repeal By-law 27-12.” 

8.c

Report 2025-118, Legal Services 'Impact of Strong Mayor Powers on Upper-Tier Municipality with Planning Approval Authority'

Darrell Mast, Municipal Solicitor
Bobbi Arbuckle, Prosecutor / Paralegal

• Recommended Motion:

  “That the Corporate Support Committee receive Report 2025-118 ‘The Impact of Strong Mayor Powers on an Upper-Tier Municipality with Planning Approval Authority’ for information; and

  Further That the Committee recommend that County Council receive this report for information.”

8.d

Report 2025-119, CAO 'Municipal Restructuring Review'

CAO Jennifer Moore

[Report was added to the agenda prior to the meeting]

• Recommended Motion:

  “That the Corporate Support Committee, having considered Report 2025-119 ‘Municipal Restructuring Study’, recommend that County Council direct staff to proceed with the assessment of the following shared services:

  •  
  •  
  •                                    ; and

  Further That that the Committee recommend that County Council direct staff to engage member municipal partners for internal reviews and procure external resources to investigate and recommend alternative service delivery models; and

  Further That the Committee recommend that County Council direct staff to utilize funds in the amount of $_______________ from in year savings or withdraw from General Reserve if surplus funds are not realized.”

8.e

Report 2025-124, Legal Services 'County Application for Judicial Review, 310 Division Street'

Darrell Mast, Municipal Solicitor

[Report was added to the agenda prior to meeting]

• Recommended Motion:

  “That the Corporate Support Committee receive Report 2025-124 ‘County Application for Judicial Review, 310 Division Street’ for information; and

  Further That the Committee recommend that County Council receive the report for information.”

8.f

Report 2025-125, Legal Services 'Repeal and Replace of Legal Indemnification By-law'

Darrell Mast, Municipal Solicitor

[Report was added to the agenda prior to the meeting]

• Recommended Motion:

  “That the Corporate Support Committee, having considered Report 2025-125 ‘Repeal and Replace of Legal Indemnification By-law’, recommend that County Council enact a by-law at the June 18, 2025 County Council meeting to provide for the indemnity and defence of councilors and employees of the County of Northumberland against liability incurred while acting on behalf of the County of Northumberland and to repeal By-law 55-08.”

9.

Other Matters Considered by Committee

9.a

Northumberland Accessibility Advisory Committee - Meeting Minutes

• Recommended Motion:

  "That the Corporate Support Committee receive the minutes from the March 13, 2025 and April 10, 2025 meeting of the Northumberland Accessibility Advisory Committee for information; and

  Further That the Committee recommend that County Council receive the minutes for information."

10.

Media Questions

11.

Closed Session

N/A

12.

Motion to Rise and Results from Closed Session

N/A

13.

Next Meeting - Tuesday, July 29, 2025 at 2:00 p.m.

14.

Adjournment