The Corporation of the County of Northumberland
Finance and Audit Committee
Agenda

Tuesday, October 05, 2021 at 1:00 P.m. - 4:00 P.m.

Virtual Meeting - Zoom Conference

Join Zoom Meeting

https://us06web.zoom.us/j/83705308336?pwd=Q21qbDlTNUFheEFqanAyRW5XS2laUT09

Meeting ID: 837 0530 8336

Passcode: 861975

Phone: [phone] Canada Toll-free

---

1.

Call to Order

1.a

Territorial Land Acknowledgement

2.

Approval of the Agenda

• Recommended Motion:

  "That the agenda for the October 5, 2021 Finance and Audit Committee be approved."

3.

Disclosures of Interest

4.

Delegations

5.

Business Arising from Last Meeting

6.

Communications

6.a

Correspondence, Municipality of Leamington 'Joint and Several Liability'

• Recommended Motion:

  "That the Finance and Audit Committee receive correspondence item 6a for information regarding 'Joint and Several Liability'; and 

  Further That the Committee recommend that County Council receive this Correspondence for information."

6.b

Correspondence, City of St. Catharines 'Changes to the Provincial Offences Act'

6.c

Correspondence, Township of Alberton 'Changes to the Provincial Offences Act'

6.d

Correspondence, Township of Champlain 'Changes to the Provincial Offences Act'

• Recommended Motion:

  "That the Finance and Audit Committee receive correspondence items 6b-6d for information regarding 'Changes to the Provincial Offences Act'; and 

  Further That the Committee recommend that County Council receive this Correspondence for information."

6.e

Correspondence, County of Northumberland 'Response Letter to Northumberland Builders and Construction Association (NBACA) re: Development Charges'

• Recommended Motion:

  "That the Finance and Audit Committee receive correspondence item 6e for information regarding 'Reponse Letter to NBACA re: Development Charges' ; and 

  Further That the Committee recommend that County Council receive this Correspondence for information."

7.

Staff Reports

7.a

Report 2021-158 'Court Security Funding Review'

Matthew Nitsch, Deputy Treasurer

• Recommended Motion:

  "That the Finance and Audit Committee, having considered Report 2021-158 ‘Court Security Funding Review’, recommend that County Council direct staff to immediately cease court security payments to the municipalities of Brighton, Trent Hills, and Port Hope; and

  Further That the Committee recommend that County Council reaffirm its support to the Town of Cobourg and directs staff to continue to provide its share of the annual Provincial Court Security and Prisoner Transportation funding, as well as levy funds (up to $275,000) to the Town of Cobourg; and

  Further That the Committee recommend that County Council review court security funding annually as part of the annual budget process.”

7.b

Report 2021-159 'August 2021 Year-To-Date Financial Results'

Matthew Nitsch, Deputy Treasurer

• Recommended Motion:

  “That the Finance and Audit Committee receive Report 2021-159 ‘August 2021 Year-To-Date Financial Results’ for information; and

  Further That the Committee recommend that County Council receive this report for information.”

7.c

Report 2021-160 'In-house Legal Counsel'

Glenn Dees, Director of Finance/Treasurer

• Recommended Motion:

  “That the Finance and Audit Committee, having considered Report 2021-160 ‘In-house Legal Counsel’, receive the report for information, noting that legal expenditures for the County have increased to the extent that cost savings could be realized if the County had on staff an In-house Solicitor, and that the County, under a Memorandum of Understanding with the Ministry of the Attorney General for providing Provincial Offences services, must ensure that any Prosecutors who are not Lawyers are supervised by or report to a Lawyer; and

  Further That the Committee recommend that County Council approve the addition of an In-house Solicitor and a Paralegal/Prosecutor to the organizational chart to realize net cost savings, enhanced risk management and business continuity and ensure compliance with the Memorandum of Understanding with the Ministry of the Attorney General.”

7.d

Report 2021-161 '2022 Budget Engagement Results'

• Recommended Motion:

  “That the Finance and Audit Committee, having considered Report 2021-161 ‘2022 Budget Engagement Results’, recommend that County Council receive the report for information, during their consideration of the 2022 Budget; and
  
  Further That the Committee recommend that Council authorize staff to request feedback from County stakeholders regarding how to optimize public input in future years; and
  
  Further That the Committee recommend that this report be considered as a separate item on the October 20, 2021 Northumberland County Council agenda.”

8.

Other Matters Considered by Committee

9.

Media Questions

10.

Closed Session

11.

Rise and Report from Closed Session

12.

Next Meeting - Tuesday, November 2, 2021 at 1:00 p.m. 

13.

Adjournment