The Corporation of the County of Northumberland

County Council

Minutes

Wednesday, July 20, 2022 at 9:30 A.m. - 4:30 P.m.

Virtual Meeting - Zoom Conference

Members Present:

• Warden Robert Crate
• Deputy Warden Mandy Martin
• Councillor William Cane
• Councillor John Henderson
• Councillor Gail Latchford
• Councillor Brian Ostrander
• Councillor Robert Sanderson

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1.

Notices

1.a

Accessible Format:

If you require this information in an alternate format, please contact the Accessibility Coordinator at [email protected] or 1-800-354-7050 ext 2327.

1.b

Meeting Format

Due to COVID-19, and in the interests of public health and safety, this meeting was conducted using Zoom conference technology for meeting participants (Council, County staff, media).

The public were invited to live-stream the meeting on YouTube: https://www.youtube.com/user/CountyNorthumberland

1.c

Estimated time of Adjournment - 4:00 p.m.

2.

Call to Order

Warden Crate called the meeting to order at 9:32 a.m.

 

[Councillor Cane left the meeting at 1:00 p.m. and rejoined at 1:53 p.m.]

[Councillor Ostrander left the meeting at 3:27 p.m.]

 

2.a

Territorial Land Acknowledgement

3.

Approval of the Agenda

3.a

Agenda dated July 20, 2022

• Council Resolution 2022-07-20-489
  Moved by Councillor Robert Sanderson
  Seconded by Deputy Warden Mandy Martin

  "Whereas the Social Services Committee met on July 6, 2022 and recommended that Council hear delegations regarding homelessness and sheltering/encampments at the July 20th Council meeting; and

  Whereas Procedural By-law 2020-60 allows delegations at Standing Committees only; and

  Whereas Council may choose to waive a Rule of Procedure established by this by-law and that requires a two-thirds majority vote;

  Be It Resolved That the Council Agenda for Wednesday, July 20, 2022 be approved, including Item 15.c (1) 'Delegations'; and

  Further Be It Resolved That the Delegation Item will be timed for approximately 12:30 p.m."

  Carried

4.

Declarations of Interest

• No declarations

5.

Presentations

5.a

Staff Service Awards

5.b

Managed Services Review, StrategyCorp  PRESENTATION

• Council Resolution 2022-07-20-490
  Moved by Councillor Robert Sanderson
  Seconded by Councillor Gail Latchford

  "That Council receive the presentation from StrategyCorp, regarding the 'Managed Services Review', for information."

  Carried

6.

Adoption of Minutes

6.a

County Council Minutes

• Council Resolution 2022-07-20-491
  Moved by Councillor Brian Ostrander
  Seconded by Deputy Warden Mandy Martin

  "That the Minutes of the County Council Session of June 15, 2022 be approved as distributed and the determinations contained therein be deemed those of Council."

  Carried

7.

Business arising from the Minutes

N/A

8.

Communications

N/A

9.

Closed Session  - TIMED ITEMS

• Council Resolution 2022-07-20-492
  Moved by Councillor Brian Ostrander
  Seconded by Deputy Warden Mandy Martin

  [morning]

  "That this Council proceed with the next portion of the meeting being closed to the public at 10:42 a.m.; and 

  (i) Further That the meeting is closed to the public as permitted under the Municipal Act Section 239.(2.k), in order to address matters related to plans, procedures and instructions to be applied to negotiations carried on by the County regarding Broadband and a Municipal Services Corporation; and that Mark J. Rodger, Robert Watson, Jennifer Moore, Dan Borowec, TJ Flynn, Glenn Dees, Darrell Mast, Kate Campbell, Nancy MacDonald, Maddison Ellis and Cheryl Sanders remain present; and,

  (ii) Further That the meeting is closed to the public as permitted under the Municipal Act Section 239.(2.b), in order to address Managed Services Review and personal matters about identifiable individuals including municipal employees, and that Deanna Veltri and Jaiman Chin from StrategyCorp, Jennifer Moore, Denise Marshall, Glenn Dees, Kate Campbell, Darrell Mast, Nancy MacDonald, Maddison Ellis, and Cheryl Sanders remain present."

  Carried
• Council Resolution 2022-07-20-493
  Moved by Councillor John Henderson
  Seconded by Councillor Brian Ostrander

  [afternoon]

  "That this Council proceed with the next portion of the meeting being closed to the public at 2:04 p.m.; and 

  (iii) Further That the meeting is closed to the public as permitted under the Municipal Act Section 239.(2.e) in order to address matters relating to County Infrastructure and litigation and potential litigation matters, and that Jennifer Moore, Bill Detlor, Lisa Ainsworth, Denise Marshall, Glenn Dees, Darrell Mast, Nancy MacDonald, Maddison Ellis, and Cheryl Sanders remain present; and

  (iv) Further That the meeting is closed to the public as permitted under the Municipal Act Section 239.(2e) and (2f) in order to address property matters before an administrative tribunal, and advice that is subject to solicitor-client privilege, and that Jennifer Moore, Denise Marshall, John Ewart, Charles Painter, Darrell Mast, Kate Campbell, Nancy MacDonald, Maddison Ellis, and Cheryl Sanders remain present."

  Carried

10.

Motions to Rise and Results from Closed Session

10.a

Closed Session 

• Council Resolution 2022-07-20-494
  Moved by Councillor John Henderson
  Seconded by Deputy Warden Mandy Martin

  "That this Council rise from Closed Session at 11:38 a.m.; and

  (i) Further That the confidential resolution moved in Closed Session regarding Broadband and a Municipal Services Corporations is hereby referred to the Council for adoption; and that the details will be made public at this July 20, 2022 meeting; and

  (ii) Further That the confidential resolution moved in Closed Session regarding the Managed Services Review is hereby referred to Council for adoption."

  Carried

10.b

Closed Session - 

• Council Resolution 2022-07-20-495
  Moved by Deputy Warden Mandy Martin
  Seconded by Councillor Robert Sanderson

  "That this Council rise from Closed Session at 3:49 p.m.; and

  (iii) Further That the confidential resolution moved in Closed Session regarding Infrastructure and Litigation matters is hereby referred to Council for adoption; and

  (iv) Further That the confidential resolution moved in Closed Session regarding Infrastructure and property matters before an administrative tribunal is hereby referred to Council for adoption."

  Carried

11.

Implementation of Broadband as an Open Access Utility

11.a

 Broadband  PRESENTATION

Dan Borowec, Director, Economic Development, Planning and Strategic Initiatives

TJ Flynn, Investment Attraction Specialist

Mark J. Rodger, Partner, Borden Ladner Gervais LLP

• Council Resolution 2022-07-20-496
  Moved by Councillor Robert Sanderson
  Seconded by Councillor John Henderson

  "That Council receive the power point presentation 'Implementation of Broadband as an Open Access Utility', for information."

  Carried

11.b

Enactment By-law - To Create an Asset Transfer Policy for the County of Northumberland

• Council Resolution 2022-07-20-497
  Moved by Councillor Robert Sanderson
  Seconded by Councillor Gail Latchford

  "That By-law 25-2022 being a by-law to create an asset transfer policy (specific to the by-law to authorize and approve a municipal services corporation related to a digital communication network), be introduced, deemed to be read a first, second and third time, passed, signed and sealed this 20th day of July, 2022."

  Carried

11.c

Enactment By-law - To Authorize and Approve Municipal Service Corporations and Certain Agreements and Other Matters Related to the Delivery of a High Speed Digital Communication Network

• Council Resolution 2022-07-20-498
  Moved by Councillor Brian Ostrander
  Seconded by Deputy Warden Mandy Martin

  "That By-law 24-2022 being a by-law to authorize and approve Municipal Service Corporations and certain agreements and other matters related to the delivery of a high speed digital communication network be introduced, deemed to be read a first, second and third time, passed, signed and sealed this 20th day of July, 2022."

  Carried

12.

Media Questions

[Council recessed at 12:09 p.m. until 12:44 p.m.]

13.

Determination of Items Requiring Separate Discussion

13.a

Standing Committees' Recommendations to Council - Summary Chart

13.b

Community Health Committee - meeting cancelled

13.c

Corporate Support Committee, July 5, 2022

13.d

Economic Development, Tourism and Planning Committee, July 6, 2022

13.e

Finance & Audit Committee, July 5, 2022

13.f

Public Works Committee, July 4, 2022

13.g

Social Services Committee, July 6, 2022

14.

Adoption of Items Not Requiring Separate Discussion

• Council Resolution 2022-07-20-499
  Moved by Deputy Warden Mandy Martin
  Seconded by Councillor John Henderson

  "That Council adopt all recommendations from the five Standing Committees, as contained within the Committee Minutes (meetings held July 4, 5 and 6, 2022)."

  Carried

15.

Consideration of Items Requiring Separate Discussion

15.a

Motion(s) for Held Item(s)

• No items were held by Members

15.b

Items Recommended by Standing Committees for Separate Consideration

15.b.1

Delegations - Homelessness, Sheltering and Encampments  TIMED ITEM

 

- TIMED ITEM at approximately 12:30 p.m., or following the lunch recess

• Councillor Nicole Beatty and Councillor Emily Chorley, Town of Cobourg Council
• Tracey Vaughan, CAO and Brent Larmer, Director, Legislative Services/Municipal Clerk, Town of Cobourg
• Jeff Wheeldon
• Missy McLean
• Meaghan Sheffield
• Correspondence from Keith Oliver

• Council Resolution 2022-07-20-500
  Moved by Councillor Robert Sanderson
  Seconded by Councillor Brian Ostrander

  "That County Council receive for information the delegations regarding homelessness provided by:

  Councillor Nicole Beatty and Councillor Emily Chorley (Town of Cobourg Council), Tracey Vaughan and Brent Larmer (Town of Cobourg), Jeff Wheeldon, Missy McLean, and Meaghan Sheffield; and

  Further That Council receive for information the correspondence from Cobourg resident Keith Oliver."

  Carried

15.b.2

Report 2022-112, Community and Social Services 'Homelessness System Response'

• Council Resolution 2022-07-20-501
  Moved by Councillor Brian Ostrander
  Seconded by Deputy Warden Mandy Martin

  “Whereas delegations regarding homelessness and encampments were heard at the July 6, 2022 Social Services Committee; and 
  Whereas the Committee directed County staff to provide a report to the July 20th 2022 Council meeting regarding Northumberland County programs and services that support housing and homelessness; and 
  Whereas the Committee directed staff to continue their collaborations and discussions with the Town of Cobourg to investigate potential options and proposals; and 
  Whereas staff prepared Report 2022-112 ‘Homelessness System Response’, for Council’s consideration at its July 20th; 2022 meeting.
  Be It Resolved That Council direct staff to continue engagement with the Town of Cobourg and Cobourg’s Police Service’s Homelessness Addiction Resource Project (HARP), in response to concerns of individuals living unsheltered in Cobourg; and 
  Further Be It Resolved That County Council direct staff to continue engagement with the member municipalities and staff, including By-law enforcement, Fire, and Police Services.”   

  Carried

16.

Enactment By-laws

16.a

A By-law to Stop Up and Close a Portion of Courthouse Road

• Council Resolution 2022-07-20-502
  Moved by Councillor John Henderson
  Seconded by Councillor Robert Sanderson

  "That By-law 26-2022 being a by-law to stop up and close a portion of Courthouse Road be introduced, deemed to be read a first, second and third time, passed, signed and sealed this 20th day of July, 2022."

  Carried

16.b

A By-law to Amend By-law 2015-41 to Regulate the Use and Operation of "All-Terrain Vehicles" (ATV's) on Highways Under the Jurisdiction of Northumberland County, and to Repeal By-law 2019-21

• Council Resolution 2022-07-20-503
  Moved by Councillor John Henderson
  Seconded by Deputy Warden Mandy Martin

  "That By-law 27-2022 being a by-law to amend By-law 2015-41 to regulate the use and operation of all-terrain vehicles (ATVs) on Northumberland County highways and to repeal By-law 2019-21, be introduced, deemed to be read a first, second and third time, passed, signed and sealed this 20th day of July, 2022."

  Carried

16.c

A By-Law to Prohibit Parking on Portions of County Road 20 (Town of Cobourg) and on Portions of County Road 50 (Municipality of Trent Hills)

• Council Resolution 2022-07-20-504
  Moved by Deputy Warden Mandy Martin
  Seconded by Councillor William Cane

  "That By-law 28-2022 being a by-law to prohibit parking on portions of County Road 20 in the Town of Cobourg, and on portions of County Road 50 in the Municipality of Trent Hills, be introduced, deemed to be read a first, second and third time, passed, signed and sealed this 20th day of July, 2022."

  Carried

16.d

A By-law to Appoint a Deputy Clerk for the Corporation of the County of Northumberland

• Council Resolution 2022-07-20-505
  Moved by Councillor Gail Latchford
  Seconded by Councillor John Henderson

  "That By-law 29-2022 being a by-law to appoint a Deputy Clerk for the Corporation of the County of Northumberland be introduced, deemed to be read a first, second and third time, passed, signed and sealed this 20th day of July, 2022."

  Carried

16.e

A By-law to Repeal Procedural By-law 2020-60, and Adopt a Council Procedural By-law

• Council Resolution 2022-07-20-506
  Moved by Councillor William Cane
  Seconded by Deputy Warden Mandy Martin

  "That By-law 30-2022 being a by-law to repeal By-law 2020-60 and adopt a Council Procedural By-law, be introduced, deemed to be read a first, second and third time, passed, signed and sealed this 20th day of July, 2022."

  Carried

16.f

A By-Law to Establish a Debt Management Policy

• Council Resolution 2022-07-20-507
  Moved by Councillor Robert Sanderson
  Seconded by Deputy Warden Mandy Martin

  "That By-law 31-2022 being a by-law to establish a debt management policy be introduced, deemed to be read a first, second and third time, passed, signed and sealed this 20th day of July, 2022."

  Carried

16.g

A By-law for the Procedure for Part-Lot Control Exemption

• Council Resolution 2022-07-20-508
  Moved by Councillor Gail Latchford
  Seconded by Councillor William Cane

  "That By-law 32-2022 being a by-law for the procedure of part-lot control exemption, be introduced, deemed to be read a first, second and third time, passed, signed and sealed this 20th day of July, 2022."

  Carried

17.

New Business

17.a

Report 2022-113, Public Works '2022 Transportation Capital Budget Update and Award of RFQ 22-23 - Campbellford Bridge Expansion Joint Replacement'

• Council Resolution 2022-07-20-509
  Moved by Deputy Warden Mandy Martin
  Seconded by Councillor William Cane

  "That County Council, having considered Report 2022-113 ‘2022 Transportation Capital Budget Update and Award of RFQ 22-23 – Campbellford Bridge Expansion Joint Replacement’, receive this report for information, noting the status of key projects and funding sources within the 2022 Transportation Capital Budget; and
  Further That County Council Approve the allocation of $200,000 in savings from the County Road 42 Rehabilitation project (carried-out jointly with Peterborough County) to increase the contingency amount for Contract 22-02 Paving of Various County Roads and approve allocation of $25,000 of the same savings to increase the contingency amount for the County Road 42 Rehabilitation project to address forecasted overages on both projects due to the substantial increase in the Asphalt Cement Price Index; and
  Further That having considered Report 2022-113 ‘2022 Transportation Capital Budget Update and Award of RFQ 22-23 – Campbellford Bridge Expansion Joint Replacement’, receive this report for information, noting that the bid received from Bob Hendricksen Construction Ltd., in the amount of $678,295.00 plus HST is the lowest bid meeting all specifications and that this bid combined with other project costs will total $807,847.99, which can be accommodated using available funds in the 2022 Transportation Budget resultant from receipt of the County’s 2022 OCIF formula-based funding and the remaining savings from the County Road 42 Rehabilitation project; and
  Further That County Council Award Tender 22-23 - Campbellford Bridge Expansion Joint Replacement to Bob Hendricksen Construction Ltd. in the amount of $678,295.00 plus HST, all in accordance with their bid submitted on June 30, 2022; and
  Further That remaining available funds in the 2022 Transportation Capital Budget resultant from receipt of the County’s 2022 OCIF formula-based funding in the amount of $498,744.75 be retained within the 2022 Transportation Capital Budget to fund other 2022 capital works projects as necessary.”

  Carried

17.b

Quarter 2 (Q2) Financial Analysis 

• Council Resolution 2022-07-20-510
  Moved by Councillor Robert Sanderson
  Seconded by Councillor John Henderson

  "That Council receive the Quarter 2, 2022 Financial Analysis for information."

  Carried

17.c

Eastern Ontario Wardens' Caucus (EOWC) - Verbal Update 

• Council Resolution 2022-07-20-511
  Moved by Councillor Robert Sanderson
  Seconded by Councillor Gail Latchford

  "That Council receive the Eastern Ontario Wardens' Caucus verbal update from Warden Crate, for information."

  Carried

17.d

Northumberland CAOs' Committee Update - Verbal Update

• Council Resolution 2022-07-20-512
  Moved by Councillor John Henderson
  Seconded by Councillor William Cane

  "That Council receive the verbal update from CAO Jennifer Moore, regarding the Northumberland CAOs Committee, for information."

  Carried

18.

Proclamations

N/A

19.

Media Questions

20.

Confirming By-law

20.a

A By-law to confirm the proceedings of a meeting of County Council held on July 20, 2022

• Council Resolution 2022-07-20-513
  Moved by Councillor John Henderson
  Seconded by Councillor Robert Sanderson

  "That By-law 33-2022 being a By-law to confirm the proceedings of a meeting of County Council held on July 20, 2022 be introduced, be deemed to be read a first, second and third time, be passed, signed and sealed."

  Carried

21.

Adjournment

• Council Resolution 2022-07-20-514
  Moved by Councillor Gail Latchford
  Seconded by Councillor William Cane

  "That Council adjourn at 4:22 p.m."

  Carried