The Corporation of the County of Northumberland
Finance and Audit Committee
Agenda

Tuesday, June 04, 2024 at 11:00 A.m. - 12:30 P.m.

Council Chambers

555 Courthouse Road, Cobourg, ON K9A 5J6

Hybrid Meeting (In-Person and Virtual)

Zoom Information

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1.

Notices

1.a

Accessible Format

If you require this information in an alternate format, please contact the Accessibility Coordinator at [e-mail] or 1-800-354-7050 ext. 2327.

1.b

Meeting Format

This Committee meeting will be held using a hybrid meeting model. The public is invited to attend in-person in Council Chambers. Alternatively, the public may view the Committee meeting via live stream, join online, or join by phone using Zoom Conference technology. If you have any questions, please email [e-mail].

• Attend in-person in Council Chambers, located at 555 Courthouse Road, Cobourg
• Watch a livestream by visiting Northumberland.ca/Council
• Join online using Zoom
• Join by phone using Zoom

2.

Call to Order

2.a

Territorial Land Acknowledgement

3.

Approval of the Agenda

• Recommended Motion:

  "That the agenda for the June 4, 2024 Finance and Audit Committee be approved."

4.

Disclosures of Interest

5.

Delegations

6.

Business Arising from Last Meeting

7.

Communications

7.a

Correspondence, City of Stratford 'Operational Budget Funding'

• Recommended Motion:

  "That the Finance and Audit Committee receive the correspondence from the City of Stratford regarding 'Operational Budget Funding' for information, noting that County Council previously considered correspondence regarding this subject matter at the April 17, 2024 Council meeting and subsequently received it for information; and

  Further That the Committee recommend that County Council receive this correspondence for information."

7.b

Correspondence, Loyalist Township 'Financial and Budgetary Pressures Relating to Infrastructure Development'

• Recommended Motion:

  "That the Finance and Audit Committee receive the correspondence from Loyalist Township regarding 'Financial and Budgetary Pressures Relating to Infrastructure Development' for information; and

  Further That the Committee recommend that County Council receive this correspondence for information."

7.c

Correspondence, Municipality of St. Charles 'Catch and Release Justice'

• Recommended Motion:

  "That the Finance and Audit Committee receive the correspondence from the Municipality of St. Charles regarding 'Catch and Release Justice' for information, noting that County Council previously considered correspondence regarding this subject matter and subsequently received it for information; and

  Further That the Committee recommend that County Council receive this correspondence for information."

7.d

Correspondence, Municipality of St. Charles 'Social and Economic Prosperity Review'

• Recommended Motion:

  "That the Finance and Audit Committee receive the correspondence from the Municipality of St. Charles regarding 'Social and Economic Prosperity Review' for information, noting that County Council previously considered correspondence regarding this subject matter at the March 20, 2024 Council meeting and subsequently received it for information; and

  Further That the Committee recommend that County Council receive this correspondence for information."

8.

Staff Reports

8.a

Quarter 1, 2024 Financial Analysis

Matthew Nitsch, Director Finance / Treasurer

• Recommended Motion:

  "That the Finance and Audit Committee receive the Quarter 1, 2024 Financial Analysis for Finance and POA for information; and

  Further That the Committee recommend that County Council receive the Quarter 1, 2024 Financial Analysis for information."

8.b

Report 2024-073 'April 2024 Year-To-Date Financial Results'

Matthew Nitsch, Director Finance / Treasurer

• Recommended Motion:

  “That the Finance and Audit Committee receive Report 2024-073 ‘April 2024 Year-To-Date Financial Results’ for information; and

  Further That the Committee recommend that County Council receive this report for information.”

8.c

Report 2024-074 '2023 Investment Report'

Matthew Nitsch, Director Finance / Treasurer

• Recommended Motion:

  “That the Finance and Audit Committee receive Report 2024-074 ‘2023 Investment Report’ for information; and

  Further That the Committee recommend that County Council receive this report for information.”

8.d

Report 2023-075 'Procurement Activity Quarterly Report – Quarter 1, 2024'

Matthew Nitsch, Director Finance / Treasurer

• Recommended Motion:

  “That the Finance and Audit Committee receive Report 2024-075 ‘Procurement Activity Quarterly Report – Quarter 1, 2024’ for information, noting that the Procurement By-law 21-2022 under section 4.2.2 requires the Purchasing Manager to provide a quarterly report to County Council that includes itemization of all purchases between $100,000 and $1,000,000; and include any over budget approvals up to 10% as authorized under section 6.2; and

  Further That the Committee recommend that County Council receive this report for information.”

9.

Other Matters Considered by Committee

9.a

Development of a Northumberland County Community Grant Policy

Chair Lucas Cleveland

• Recommended Motion:

  “That the Finance and Audit Committee recommend that County Council direct staff to develop a policy for funding community agencies and initiatives based on the following fundamental principles including; 

  • Community agency must provide services within Northumberland County or to Northumberland County residents;
  • Services must align with Northumberland County’s services and core values; and

  Further That the Committee recommend that County Council direct staff to incorporate best practices from other municipalities with a community grant program into the development of a Northumberland County community grant policy; and

  Further That the Committee recommend that County Council direct staff to bring forward the draft policy to a future Finance and Audit Committee meeting for consideration.”

10.

Media Questions

11.

Closed Session

N/A

12.

Motion to Rise and Result from Closed Session

N/A

13.

Next Meeting - Tuesday, July 30, 2024 at 11:00 a.m.

• Note: 4 week summer recess taking place from July 1, 2024 - July 26, 2024

14.

Adjournment