The Corporation of the County of Northumberland
County Council Meeting
Agenda

-
Council Chambers
555 Courthouse Road, Cobourg, ON K9A 5J6

Hybrid Meeting (In-Person and Virtual)

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1.

  

1.a

  

If you require this information in an alternate format, please contact the Accessibility Coordinator at accessibility@northumberland.ca or 1-800-354-7050 ext 2327.

1.b

  

This Council meeting will be held using a hybrid meeting model. The public is invited to attend in-person in Council Chambers. Alternatively, the public may view the Council meeting via live stream, join online, or join by phone using Zoom Conference technology. If you have any questions, please email matherm@northumberland.ca.

  • Attend in-person in Council Chambers, located at 555
    Courthouse Road, Cobourg
  • Watch a livestream by visiting Northumberland.ca/Council
  • Join online using Zoom
  • Join by phone using Zoom

2.

  

2.a

  

3.

  

3.a

  
  • Recommended Motion

    "That the County Council Agenda for Wednesday, August 14, 2024 be approved."

4.

  

5.

  
  • Moment of silence for former Northumberland County Warden, Brenda Weese

6.

  

6.a

  

Warden Brian Ostrander
CAO Jennifer Moore

7.

  
  • Recommended Motion

    "That the Minutes of the County Council Session of June 19, 2024 be approved as distributed and the determinations contained therein be deemed those of Council."

8.

  

9.

  
  • Recommended Motion

    "That County Council, having considered the correspondence from the Eastern Ontario Wardens' Caucus (EOWC) regarding 'Support for Communal Decentralized Water and Wastewater Solutions', direct staff to send a letter of support to the Eastern Ontario Regional Network (EORN)."

  • Recommended Motion

    "That County Council receive the correspondence from the Cobourg Police Services Board regarding 'Cost of Policing the Brookside Encampment' for information."

  • Recommended Motion

    "That Council adopt all recommendations from the five Standing Committees, as contained within the Committee Minutes (meetings held July 29, 30 and 31, 2024), with the exception of the following items (referenced from the Standing Committee Minutes), that will be held for discussion:

    •  

     

    And Further That the items listed above and held for separate discussion each require a separate resolution."

Alanna Clark, Administrator

  • Recommended Motion

    "Whereas the Community Health Committee (July 30, 2024) deferred Item 8.e 'Report 2024-087 Ministry of Long-Term Care Inspection Reports Update' to the August 14, 2024 County Council meeting;

    Now Therefore Be It Resolved That County Council receive Report 2024-087 ‘2024 Ministry of Long-Term Care Inspection Reports Update’ for information."

  • Recommended Motion

    "Whereas the Community Health Committee (July 30, 2024) deferred Item 9.a 'Haliburton, Kawartha, Pine Ridge (HKPR) District Health Unit - Board of Directors' Minutes' to the August 14, 2024 County Council meeting;

    Now Therefore Be It Resolved That County Council receive the minutes from the March 21, 2024, April 18, 2024 and May 16, 2024 HKPR District Health Unit Board of Health Meetings and May 16, 2024 and June 20, 2024 Summary Reports for information."

Matthew Nitsch, Director Finance / Treasurer


[By-law was added to the agenda prior to the meeting]

  • Recommended Motion

    "Whereas the Finance & Audit Committee considered Report 2024-090 'Authorization for Debenture Issuance' at the July 30, 2024 Committee meeting; and

    Whereas this item requires separate discussion at the August 14, 2024 County Council meeting as the interest rate for the debenture and final documentation for Council's approval was provided after the July 30th Committee meeting; and

    Now Therefore Be It Resolved That County Council, having considered Report 2024-090 ‘Authorization for Debenture Issuance’, authorize staff to acquire debenture financing with a term of 25 years for the capital works of the Elgin Park Redevelopment (Phase 1) in the amount of $3,181,193 through the issuance of a debenture with Ontario Infrastructure and Lands Corporation (OILC); and

    Further Be It Resolved That County Council refer the enactment of a by-law authorizing the issuance of the debenture with OILC to the Enactment By-laws portion of the August 14, 2024 County Council agenda."

12.b

  

[If required]

13.

  

[By-law was added to the agenda prior to the meeting]

  • Recommended Motion

    "That By-law 28-2024 being a by-Law of the Corporation of the County of Northumberland to authorize the borrowing upon amortizing debentures in the principal amount of 3,181,193.00 towards the cost of the Elgin Park Redevelopment Phase 1 be introduced, deemed to be read a first, second and third time, passed, signed and sealed this 14th of August 2024."

  • Recommended Motion

    "That By-law 29-2024 being a by-Law to authorize the execution of an agreement to enter into a municipal funding agreement on the Canada Community Building Fund between the County of Northumberland and the Association of Municipalities of Ontario be introduced, deemed to be read a first, second and third time, passed, signed and sealed this 14th of August 2024."

14.

  

Rebecca Carman, Associate Director, Housing and Homelessness
Bill Smith, Manager, Homelessness Services
Chris Gorman, Senior Associate, OrgCode

  • Recommended Motion

    "That County Council, having considered the presentation regarding 'Next Steps For the Creation of a Community Liaison Committee for 310 Division Street, Cobourg', direct staff to begin the implementation of a Community Liaison Committee for 310 Division Street, Cobourg based on the framework outlined in the August 14, 2024 Council presentation."

Rebecca Carman, Associate Director, Housing and Homelessness
Bill Smith, Manager, Homelessness Services

  • Recommended Motion

    That County Council receive Report 2024-102 ‘Homelessness and Encampment Response Report' for information.”

Kate Campbell, Director Communications & Information Technology 

  • Recommended Motion

    “Whereas Northumberland County’s Annual Report serves as a critical instrument in bolstering public trust and confidence in municipal governance, reflecting the County’s dedication to transparency and accountability; and

    Whereas the 2023 Annual Report highlights effective financial management and prudent stewardship of taxpayer funds, showcasing the efforts of Northumberland County Council and staff to address community priorities and provide value to the community through municipal programs and services;

    Now Therefore Be It Resolved That County Council receive Report 2024-103 ‘Corporation of the County of Northumberland 2023 Annual Report’ for information.”

Dan Orr, Education and Communications Coordinator 

  • Recommended Motion

    That County Council receive the presentation regarding '2024 Mayors' Keep the County Clean Challenge Update' for information; and

    Further That County Council support the continuation of the Mayors’ Keep the County Clean Challenge into 2025.”

Matthew Nitsch, Director Finance / Treasurer 

  • Recommended Motion

    "That County Council receive the presentation regarding 'Financial Update Summer 2024' for information."

  • Recommended Motion

    "That County Council receive the verbal update regarding the Northumberland CAOs' Committee for information."

15.

  
  • Recommended Motion

    That County Council proclaim the following proclamations at the August 14, 2024 County Council meeting:

    • Proclamation, 'International Overdose Awareness Day' - August 30, 2024; and
    • Proclamation, 'Hunger action Month' - September 2024."

An Application for Community Flag Pole was also submitted for ‘International Overdose Awareness Day’

  • Provided for information only
  • Flag raised on August 31, 2024
  • Recommended Motion

    Whereas the Haliburton, Kawartha Lakes Northumberland (HKLN) Drug Strategy recognizes August 31st as International Overdose Awareness Day, the world’s largest annual campaign to end drug poisonings, to honour without stigma those impacted and those who have died and acknowledge the grief of the family and friends left behind; and

    Whereas this year’s theme is ‘Together We Can’, highlighting the power of our community to effect change when we work together; and

    Whereas International Overdose Awareness Day brings attention to an ongoing public health emergency due to an unregulated toxic drug supply and stimulates action and discussion about evidence-based drug poisoning prevention initiatives and drug policy reform; and

    Whereas the campaign also acknowledges the profound grief felt by families and friends whose loved ones have died or suffered permanent injury from drug poisoning; 

    Now Therefore Be It Resolved That I, Warden Brian Ostrander, on behalf of Northumberland County Council, do hereby proclaim August 31, 2024 as ‘International Overdose Awareness Day’ in Northumberland County.”

  • Recommended Motion

    Whereas September of each year is recognized across Canada as Hunger Action Month by Food Banks Canada, its provincial food bank associations, community food banks and local food assistance programs; and

    Whereas addressing the household food security needs of children, youth, adults, and families today is fundamental to the future of Northumberland County; and

    Whereas the need for comprehensive coordinated emergency food programs places upon our community a critical responsibility; and

    Whereas Hunger Action Month is a time when we recognize the work being done at local food banks, school nutrition programs, community meal and hunger relief programs; 

    Now Therefore Be It Resolved That I, Warden Brian Ostrander, on behalf of Northumberland County Council, do hereby proclaim September 2024 as ‘Hunger Action Month’ in Northumberland County.”

16.

  

17.

  

17.a  Matters pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose (310 Division Street, Cobourg) (Item going direct to Council)


Municipal Act, Section 239. (2.f) 


17.b  Matters pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose and confidential negotiations (310 Division Street, Cobourg Operations) (Item going direct to Council)


Municipal Act, Sections 239. (2.f)  and (2.k)


17.c  Matters pertaining to confidential negotiations regarding broadband (Item going direct to Council)


Municipal Act, Section 239.(2.k)


17.d  Matters pertaining to the security of the property of the municipality or local board (Security Audit) (Item going direct to Council) -  **Timed Item for 2:30 p.m.**


Municipal Act, Section 239.(2.a)


17.e  Matters pertaining to the security of the property of the municipality or local board, a proposed or pending acquisition or disposition of land, advice that is subject to solicitor-client privilege, including communications necessary for the purpose and confidential infrastructure negotiations (Corporate Services) (Item going direct to Council)


Municipal Act, Sections 239.(2.a), (2.c), (2.f), and (2.k)


17.f  Matters pertaining to labour relations or employee negotiation regarding 'Canadian Union of Public Employees (CUPE) 3725 - 2024 Bargaining (Community & Social Services)' (Item going direct to Council)


Municipal Act, Section 239.(2.d)


17.g Matters pertaining to labour relations or employee negotiation regarding 'OPSEU / SEFPO Local 381 – 2024 Collective Agreement Update (Northumberland Paramedics)' (Item from Standing Committee Requiring Separate Discussion)


Municipal Act, Section 239.(2.d)


17.h Matters pertaining to a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Community Housing and Supports)


Municipal Act, Section 239.(2.k)

  • Recommended Motion

    "That this Council proceed with the next portion of the meeting being closed to the public at _______a.m./p.m.; and 

    Further That the meeting is closed to the public as permitted under the Municipal Act Sections 239. (2.f) in order to address matters pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose (310 Division Street, Cobourg), and that Jennifer Moore, Lisa Horne, Darrell Mast, Glenn Dees, Rebecca Carman, Bill Smith, Maddison Mather and Cheryl Sanders remain present; and

    Further That the meeting is closed to the public as permitted under the Municipal Act Sections 239. (2.f) and (2.k) in order to address matters pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose and confidential negotiations (310 Division Street, Cobourg Operations), and that Jennifer Moore, Lisa Horne, Darrell Mast, Glenn Dees, Rebecca Carman, Bill Smith, Maddison Mather and Cheryl Sanders remain present; and

    Further That the meeting is closed to the public as permitted under the Municipal Act Section 239.(2.k) in order to address confidential negotiations regarding broadband, and that Jennifer Moore, Dan Borowec, Dwayne Campbell, TJ Flynn, Maddison Mather and Cheryl Sanders remain present; and

    Further That the meeting is closed to the public as permitted under the Municipal Act Section 239.(2.a)  in order to address matters pertaining to the security of the property of the municipality or local board (Security Audit), and that Jennifer Moore, Lisa Ainsworth, Denise Marshall, Adam McCue, Colleen McCabe, Ross Taylor (Building Technologies, Ontario and Atlantic), Michael Ferguson (Security Consultant), Rob O'Neil, Joel Johnston, Maddison Mather and Cheryl Sanders remain present; and

    Further That the meeting is closed to the public as permitted under the Municipal Act Sections 239.(2.a), (2.c), (2.f) and (2.k) in order to address matters pertaining to the security of the property of the Municipality or Local Board, a proposed or pending acquisition or disposition of land by the municipality or local board, advice that is subject to solicitor-client privilege, including communications necessary for the purpose and confidential infrastructure negotiations (Corporate Services), and that Jennifer Moore, Lisa Ainsworth, Darrell Mast, Todd Farrell, Maddison Mather and Cheryl Sanders present; and

    Further That the meeting is closed to the public as permitted under the Municipal Act Section 239. (2.d) in order to address matters pertaining to labour relations or employee negotiations regarding 'Canadian Union of Public Employees (CUPE) 3725 - 2024 Bargaining (Community & Social Services)', and that Jennifer Moore, Lisa Horne, Lisa Ainsworth, Maddison Mather and Cheryl Sanders remain present; and

    Further That the meeting is closed to the public as permitted under the Municipal Act Section 239. (2.d) in order to address matters pertaining to labour relations or employee negotiations regarding 'OPSEU / SEFPO Local 381 – 2024 Bargaining Update (Northumberland Paramedics)', and that Jennifer Moore, Susan Brown, Lisa Ainsworth, Maddison Mather and Cheryl Sanders remain present; and

    Further That the meeting is closed to the public as permitted under the Municipal Act Section 239. (2.k) in order to address matters pertaining to a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Community Housing and Supports), and that Jennifer Moore, Lisa Horne, Glenn Dees, Susan Brown, Rebecca Carman, Bill Smith, Maddison Mather and Cheryl Sanders remain present."

  • Recommended Motion

    "That this Council rise at _____ p.m.; and

    Further That the confidential resolution moved in Closed Session regarding matters pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose (310 Division Street, Cobourg) is hereby referred to this open session of Council for adoption."

  • Recommended Motion

    That the confidential resolution moved in Closed Session regarding matters pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose and confidential negotiations (310 Division Street, Cobourg Operations) is hereby referred to this open session of Council for adoption."

  • Recommended Motion

    "That the confidential resolution moved in Closed Session regarding matters pertaining to confidential negotiations regarding broadband is hereby referred to this open session of Council for adoption."

  • Recommended Motion

    "That the confidential resolution moved in Closed Session regarding matters pertaining to the security of the property of the municipality or local board (Security Audit) is hereby referred to this open session of Council for adoption."

  • Recommended Motion

    "That the confidential resolution moved in Closed Session regarding the security of the property of the municipality or local board, a proposed or pending acquisition or disposition of land, advice that is subject to solicitor-client privilege, including communications necessary for the purpose and confidential infrastructure negotiations (Corporate Services) is hereby referred to this open session of Council for adoption."

  • Recommended Motion

    "That the confidential resolution moved in Closed Session regarding matters pertaining to labour relations or employee negotiation regarding 'Canadian Union of Public Employees (CUPE) 3725 - 2024 Bargaining (Community & Social Services)' is hereby referred to this open session of Council for adoption."

  • Recommended Motion

    "That the confidential resolution moved in Closed Session regarding matters pertaining to labour relations or employee negotiation regarding 'OPSEU / SEFPO Local 381 – 2024 Collective Agreement Update (Northumberland Paramedics)' is hereby referred to this open session of Council for adoption."

  • Recommended Motion

    "That the confidential resolution moved in Closed Session regarding matters pertaining to confidential negotiations regarding Community Housing and Supports is hereby referred to this open session of Council for adoption."

N/A

20.

  
  • Recommended Motion

    "That By-law 30-2024 being a By-law to confirm the proceedings of a meeting of County Council held on August 14, 2024 be introduced, be deemed to be read a first, second and third time, be passed, signed and sealed."

21.

  
  • Recommended Motion

    "That Council adjourn at ___________ p.m."

No Item Selected