The Corporation of the County of Northumberland
Corporate Support Committee
Agenda

Tuesday, September 03, 2024 at 2:00 P.m. - 4:00 P.m.

Council Chambers

555 Courthouse Road, Cobourg, ON K9A 5J6

Hybrid Meeting (In-Person and Virtual)

Zoom Information

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1.

Notices

1.a

Accessible Format

If you require this information in an alternate format, please contact the Accessibility Coordinator at [e-mail] or 1-800-354-7050 ext. 2327.

1.b

Meeting Format

This Committee meeting will be held using a hybrid meeting model. The public is invited to attend in-person in Council Chambers. Alternatively, the public may view the Committee meeting via live stream, join online, or join by phone using Zoom Conference technology. If you have any questions, please email [e-mail].

• Attend in-person in Council Chambers, located at 555 Courthouse Road, Cobourg
• Watch a livestream by visiting Northumberland.ca/Council
• Join online using Zoom
• Join by phone using Zoom

2.

Call to Order

2.a

Territorial Land Acknowledgement

3.

Approval of the Agenda

• Recommended Motion:

  "That the agenda for the September 3, 2024 Corporate Support Committee be approved."

4.

Disclosures of Interest

5.

Delegations

6.

Business Arising from Last Meeting

7.

Communications

7.a

Correspondence, City of Stratford 'Accessible Ontario by 2025'

• Recommended Motion:

  "That the Corporate Support Committee receive the correspondence from the City of Stratford regarding 'Accessible Ontario by 2025' for information; and

  Further That the Committee recommend that County Council receive this correspondence for information."

7.b

Correspondence, Municipality of Wawa 'Ontario's Forest Sector'

• Recommended Motion:

  "That the Corporate Support Committee receive the correspondence from the Municipality of Wawa regarding 'Ontario's Forest Sector' for information; and

  Further That the Committee recommend that County Council receive the correspondence for information."

8.

Staff Reports

8.a

Corporate Services, 'Health, Safety, Emergency Planning 2024 Update' - Presentation

Colleen McCabe, Health Safety Emergency Risk Manager

• Recommended Motion:

  "That the Corporate Support Committee receive the presentation regarding Corporate Services 'Health, Safety, Emergency Planning 2024 Update' for information; and

  Further That the Committee recommend that County Council receive the correspondence for information."

8.b

Report 2024-109, Corporate Services 'Northumberland County Archives and Museum (NCAM) Sponsorship Policy'

Abigail Miller, Archivist

• Recommended Motion:

  “That the Corporate Support Committee, having considered Report 2024-109 ‘Northumberland County Archives and Museum (NCAM) Sponsorship Policy’, recommend that County Council approve Northumberland County Archives and Museum Sponsorship Policy at the September 18, 2024 County Council meeting.”

8.c

Report 2024-110, Corporate Services 'Warden and Deputy Warden Responsibilities'

Maddison Mather, Manager Legislative Services / Clerk

• Recommended Motion:

  “That the Corporate Support Committee, having considered Report 2024-110 ‘Warden and Deputy Warden Responsibilities’, recommend that County Council direct staff to arrange a meeting for the 2025 Warden, Deputy Warden and the County’s Chief Administrative Officer, sometime after December 18, 2024 and prior to the January 2025 Council meeting, to discuss the division of responsibilities between the Warden and Deputy Warden, and to bring forward a report to the January 2025 Council meeting regarding the division of responsibilities for Council’s input / consideration.”

8.d

Report 2024-111, Corporate Services 'Unfinished Council Business Update'

Maddison Mather, Manager Legislative Services / Clerk

• Recommended Motion:

  “That the Corporate Support Committee receive Report 2024-111 ‘Unfinished Council Business Update’ for information; and 

  Further That the Committee recommend that County Council receive this report for information.”

9.

Other Matters Considered by Committee

9.a

Proclamations

• Recommended Motion:

  “That the Corporate Support Committee recommend that County Council proclaim the following list of proclamations at the September 18, 2024 County Council meeting:

  • National Day for Truth and Reconciliation - September 30, 2024; 
  • Local Government Week - October 13 to 19, 2024; and
  • Cyber Security Awareness Month - October, 2024."

10.

Media Questions

11.

Closed Session

• Recommended Motion:

  "That this Committee proceed with the next portion of the meeting being closed to the public at _______p.m.; and 

  Further That the meeting is closed to the public as permitted under the Municipal Act Sections 239.(2.a), (2.c), (2.f) and (2.k) in order to address matters pertaining to the security of the property of the Municipality or Local Board, a proposed or pending acquisition or disposition of land by the municipality or local board, advice that is subject to solicitor-client privilege, including communications necessary for the purpose and confidential infrastructure negotiations (Corporate Services), and that Jennifer Moore, Lisa Ainsworth, Darrell Mast, Todd Farrell, Maddison Mather and Matthew Stergios remain present."

12.

Motion to Rise and Results from Closed Session

• Recommended Motion:

  "That this Committee rise from Closed Session at _____ p.m.; and

  Further That the confidential resolution moved in Closed Session regarding the security of the property of the municipality or local board, a proposed or pending acquisition or disposition of land, advice that is subject to solicitor-client privilege, including communications necessary for the purpose and confidential infrastructure negotiations (Corporate Services), is hereby referred to the Corporate Support Committee, which refers it to County Council for adoption."

13.

Next Meeting - Tuesday, October 1, 2024 at 2:00 p.m.

14.

Adjournment