The Corporation of the County of Northumberland
Corporate Support Committee
Agenda

Tuesday, November 05, 2024 at 2:00 P.m. - 4:00 P.m.

Council Chambers

555 Courthouse Road, Cobourg, ON K9A 5J6

Hybrid Meeting (In Person and Virtual)

Zoom Information

Join Zoom Meeting

https://us06web.zoom.us/j/81775360207?pwd=ysvFJU7JkV9bVqnbQqTWPLygupV7M6.1

Meeting ID: 817 7536 0207

Passcode: 090701

Phone: [phone] Canada Toll-free

---

1.

Notices

1.a

Accessible Format

If you require this information in an alternate format, please contact the Accessibility Coordinator at [email protected] or 1-800-354-7050 ext. 2327.

1.b

Meeting Format

This Committee meeting will be held using a hybrid meeting model. The public is invited to attend in-person in Council Chambers. Alternatively, the public may view the Committee meeting via live stream, join online, or join by phone using Zoom Conference technology. If you have any questions, please email [email protected].

• Attend in-person in Council Chambers, located at 555 Courthouse Road, Cobourg
• Watch a livestream by visiting Northumberland.ca/Council
• Join online using Zoom
• Join by phone using Zoom

2.

Call to Order

2.a

Territorial Land Acknowledgement

3.

Approval of the Agenda

• Recommended Motion:

  "That the agenda for the November 5, 2024 Corporate Support Committee be approved."

4.

Disclosures of Interest

5.

Delegations

6.

Business Arising from Last Meeting

7.

Communications

7.a

Correspondence, Tay Valley Township 'Public Sector Salary Disclosure'

• Recommended Motion:

  "That the Corporate Support Committee receive the correspondence from the Township of Tay Valley regarding 'Public Sector Salary Disclosure' for information, noting that County Council previously considered and supported correspondence regarding this subject matter at the October 16, 2024 County Council meeting; and

  Further That the Committee recommend that County Council receive the correspondence for information."

8.

Staff Reports

8.a

Corporate Services - Quarter 3, 2024 Financial Analysis

Matthew Nitsch, Director Finance / Treasurer
Jennifer Heslinga, Accounting Services Manager / Deputy Treasurer

8.b

Legal Services - Quarter 3, 2024 Financial Analysis

Matthew Nitsch, Director Finance / Treasurer
Jennifer Heslinga, Accounting Services Manager / Deputy Treasurer

8.c

Communications - Quarter 3, 2024 Financial Analysis

Matthew Nitsch, Director Finance / Treasurer
Jennifer Heslinga, Accounting Services Manager / Deputy Treasurer

8.d

Information Technology - Quarter 3, 2024 Financial Analysis

Matthew Nitsch, Director Finance / Treasurer
Jennifer Heslinga, Accounting Services Manager / Deputy Treasurer

• Recommended Motion:

  "That the Corporate Support Committee receive the Quarter 3, 2024 Financial Analyses of the Corporate Services, Legal Services, Communications, and Information Technology Departments for information; and

  Further That the Committee recommend that County Council receive the Quarter 3, 2024 Financial Analyses for information."

8.e

Communications, 'Communications Department Quarter 3 Update' - Presentation

Kate Campbell, Director Communications and Information Technology 
Scott Berry, Communications Officer 

• Recommended Motion:

  "That the Corporate Support Committee receive the presentation regarding the 'Communications Department Quarter 3 Update' for information; and

  Further That the Committee recommend that County Council receive the PowerPoint presentation for information."

8.f

Corporate Services, Natural Heritage 2024 Activity Update - Presentation

Todd Farrell, Natural Heritage Manager

• Recommended Motion:

  "That the Corporate Support Committee receive the 'Natural Heritage 2024 Activity Update' for information; and

  Further That the Committee recommend that County Council receive the presentation for information."

8.g

Report 2024-146, Corporate Services 'Adoption of Northumberland County's Emergency Management Plan 2024'

Colleen McCabe, Health, Safety, Emergency Risk Manager

• Recommended Motion:

  “That the Corporate Support Committee, having considered Report 2024-146 ‘Adoption of Northumberland County’s Emergency Management Plan 2024’, recommend that County Council adopt the ‘Northumberland County Emergency Management Plan 2024’; and

  Further That the Committee recommend that County Council enact a by-law at the November 20, 2024 County Council meeting being a by-law to Formulate the 2024 Emergency Management Program and Plan.”

8.h

Report 2024-147, Corporate Services ‘Council Procedural By-law Updates re Petition Requirements and Re-adoption of Multi-Year Budget’

Maddison Mather, Manager Legislative Services / Clerk

• Recommended Motion:

  “That the Corporate Support Committee, having considered Report 2024-147 ‘Council Procedural By-law Updates re: Petition Requirements and Re-adoption of Multi-Year Budget’, recommend that County Council approve the ‘Petitions to County Council Policy’; and

  Further That the Committee recommend that County Council enact the revised Council Procedural By-law at the November 20, 2024 County Council meeting in order to update petition requirements and the multi-year budget readoption process.”

8.i

Report 2024-148, Corporate Services '2025 Draft Calendar- Standing Committees and Council Meetings'

Maddison Mather, Manager Legislative Services / Clerk

• Recommended Motion:

  “That the Corporate Support Committee receive Report 2024-148 ‘2025 Meeting Schedule - County Council and Standing Committee Meetings’ for information, noting that the 2025 Meeting Schedule will be brought forward to the December 18, 2024 County Council meeting for Council’s approval; and

  Further That the Committee recommend that County Council identify this item for separate discussion at the November 20, 2024 County Council meeting; and 

  Further That the Committee recommend that County Council receive this report for information.”

9.

Other Matters Considered by Committee

9.a

Proclamations

• Recommended Motion:

  “That the Corporate Support Committee recommend that County Council proclaim the following list of proclamations at the November 20, 2024 County Council meeting:

  • International Day of Persons with Disabilities - December 3, 2024; and
  • International Day for the Elimination of Violence Against Women 16 Days of Activism Against Gender Based Violence - November 25, 2024 to December 10, 2024."

9.b

Northumberland Accessibility Advisory Committee - Meeting Minutes

• Recommended Motion:

  "That the Corporate Support Committee receive the minutes from the September 12, 2024 meeting of the Northumberland Accessibility Advisory Committee for information; and

  Further That the Committee recommend that County Council receive the minutes for information."

10.

Media Questions

11.

Closed Session

N/A

12.

Motion to Rise and Results from Closed Session

N/A

13.

Next Meeting - Tuesday, December 3, 2024 at 2:00 p.m.

14.

Adjournment